DEHCR HCMS Monthly and Annual Reports

Report Purpose and Summary

Recipients of the DEHCR Homeless Case Management Services (HCMS) grant are required to submit monthly reports to DEHCR.

The HCMS Monthly Report provides the following information:

Number of clients and households served in HCMS-funded shelter program(s)
Number of clients that received HCMS-funded services while in shelter
The type of HCMS-eligible households that were served while in shelter
Number of HCMS-eligible households that were below 115% of the Federal Poverty Level (FPL)
Number of households and children that received school continuation services
Number of adults receiving HCMS-funded services and referrals
Number of adults receiving non-HCMS-funded services

The Annual Report includes the items listed above plus the following information:

A Looker license is required to run this report. This report printed in PDF format is used to submit to DEHCR for the DEHCR HCMS Monthly Report.

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Data Analysis tab
Dashgreatlakes Clarity System Reports
Under the DEHCR section, there are TWO separate reports for HCMS funded projects.
1. DEHCR HCMS Annual Income Summary Report
2. DEHCR HCMS Monthly Report

How To Run the Report:

For the Monthly Report, the reporting period filter is automatically set to "is in the last 1 complete month."
1. If you run the report in October 2026, the report will pull data from 09/01/2026-09/30/2026.
2. If you need to pull data for a month other than the previous one, change the reporting period filter to "is in range" and input your dates.
  1. End date should be plus one day.
  2. If you run the report in October 2026, but need data for July 2026, put "Is in range: 2026/07/01 until 2026/08/01."
For the Annual Report, enter the reporting period for one year.
1. End date should be plus one day.
2. 07/01/2025-07/01/2026 would be the report dates for the entire DEHCR HCMS grant year.
Enter the Program Name(s) to be included in the report.
1. If more than one shelter program is included, use the control button to select multiple programs.
Click the Refresh icon on the right side of the screen.

How To Print the Report:

Resolve errors in the "Household Type Errors" tile prior to printing.
1. This error reflects any household members that do not have the same response to the HCMS Household type question at program enrollment.
Before downloading, ensure all columns are visible. Adjust the column width as needed to be visible on the screen without using the slide.

DEHCR HCMS Knowledge Base Article
For information about the data entry requirement for this program, please visit: DEHCR HCMS