DEHCR HCMS Quarterly and Annual Reports

Report Purpose and Summary

Recipients of the DEHCR Homeless Case Management Services (HCMS) grant are required to submit quarterly reports to DEHCR. 

The HCMS Quarterly Reports provide the following information:

  • Number of clients and households served in HCMS-funded shelter program(s)
  • Number of clients that received HCMS-funded services while in shelter
  • The type of HCMS-eligible households that were served while in shelter
  • Number of households and children that received school continuation services
  • Number of adults receiving HCMS-funded services and referrals
  • Number of adults receiving non-HCMS-funded services

The Annual Report includes the items listed above plus the following information:

  • Changes in Income

HCMS Reports

A Looker license is required to run this report.  This report printed in PDF format is used to submit to DEHCR for the DEHCR HCMS Quarterly Report.

Report Location and Instructions:
  1. Report Launch Pad
  2. Data Analysis tab
  3. DASHGreatLakes Clarity System Reports
  4. Under DEHCR section, there are TWO separate reports for HCMS funded projects.
    1. DEHCR HCMS Annual Income Summary Report
    2. DEHCR HCMS Quarterly Report (New)

To Run the Report:

  1. For the quarterly report enter the reporting period date for the quarter   
    1. End date should be plus one day. 
      1. Example for DEHCR HCMS: 7/1/22 - 10/1/22 would be the first quarter grant period
  2. For the annual report, enter the reporting period for one year
    1. End date should be plus one day
      1. Example: 7/1/22 - 7/1/23 would be the report dates for the entire DEHCR HCMS grant year

Enter the Program Name(s) to be included in the report

  1. If more than one shelter program is included, use the control button to select multiple programs

To Print the Report:

  1. Resolve errors in Household types prior to printing
    1. This error reflects any household members that do not have the same response in the HCMS household type question
  2. Click the 3 dots and select "Download" 
  3. Download as PDF

These steps will ensure all data are visible in the PDF.

  1. Before downloading ensure all columns are visible.  Adjust column width as needed to be visible on the screen without using the slide.  
  2. Select 

Additional Information

For information about the data entry requirement for this program, please visit: DEHCR HCMS

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