[HUDX-230-AD] Shelter Count PIT (PIT)

Report Purpose and Summary

This report is run for Emergency Shelter, Transitional Housing, and Safe Haven programs to create an unduplicated count of persons experiencing homelessness in these programs for one night.

PLEASE NOTE: There are two Point in Time reports available. These instructions refer to the CANNED version of this report and DOES NOT require a reporting license (Looker license) to run.

Canned version versus Looker version

Looker version:

Requires a Looker license
Allows access to errors in the report needing to be addressed
Includes various demographic data groupings

Canned version: 

Does not require a Looker license
Does not show potential errors needing to be addressed

Instructions

Make sure you are operating in Clarity under the agency you are running the report for. You can check and change this under your name in the upper right corner.

Step 1: On the left side of the screen, click on the Reports icon.

Step 2: In the Report Library, scroll down to Available Reports.

Step 3: In the search bar, type in HUDX-230-AD and the report will appear below.

Step 4: On the right side of the screen, click on the Run button.

Reporting Parameters

CoC	Choose the HUD recognized CoC for your program
Agency Filter Category	Choose ‘Agency CoC’
Agency Status	Choose ‘Active Agencies’
Agency(-ies)	Choose ONLY your agency
Project Type(s)	Choose the Program Types for the programs you wish to include in the report (click the checkboxes to select multiple types)
Program Status	Choose ‘Active Programs’
Continuum Project	Choose 'Yes'
Program(s)	Choose the Programs you wish to include in the report (click the checkboxes to select multiple programs)
Apply Enrollment CoC Filter	Choose ‘No’
Include Gender?	Choose 'Yes' to include the Gender table in the PIT Report. Gender is not currently collected for HDX PIT Module submissions, but it is utilized for local funding and community initiatives.
Client ID Selection	Choose 'Clarity Unique Identifier'
PIT Date	Choose the Point in Time Date for which you wish to view data (typically fourth Wednesday of the designated month)
Unsheltered PIT Counts	Choose 'No'
Report Output Format	Select Web Page, PDF or Excel*

*Drilldown Functionality is available when run in Web Page Format

Step 5: Click Submit.

The file will be sent to the Report Queue. Once the report has processed, you will see the number one appear in the Report Queue in the upper right corner of the screen.

To open the report, click the Report Queue icon and then click Open.

Reporting Details

Report Format

The PIT is broken down by populations:

All Households

Households with at Least One Adult and One Child
Households without Children
Household with Only Children

Veteran Households

Households with at Least One Adult and One Child
Households without Children

Youth Households

Unaccompanied Youth
Parenting Youth

There is an additional section for homeless subpopulations as well as a table breaking down counts of sheltered persons by program and project type by age, gender, and household type (unaccompanied minors, single adults, and families).

Drilldown Functionality

The Web Page version of the report provides drilldown functionality to identify clients.