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[HUDX-230-AD] Shelter Count PIT (PIT)
Report Purpose and Summary
This report is run for Emergency Shelter, Transitional Housing, and Safe Haven programs to create an unduplicated count of persons experiencing homelessness in these programs for one night.
PLEASE NOTE: There are two Point in Time reports available. These instructions refer to the CANNED version of this report and DOES NOT require a special license.
Canned version versus Looker version –
Looker version:
- Requires a Looker license
- Allows access to errors in the report needing to be addressed
- Includes various demographic data groupings
Canned version:
- Does not require an additional license
- Does not show potential errors needing to be addressed
Instructions
Make sure you are operating in Clarity under the agency you are running the report for. You can check and change this under your name in the top right corner.
Step 1: Click on the Launchpad, then click on the Reports icon.
Step 2: In the Report Library, click the down arrow next to the Administrator Reports folder to expand the section.
Step 3: Click the Run button next to[HUDX-230-AD] Shelter Count PIT.
Reporting Parameters
Step 4: Enter the following parameters.
| CoC | Choose the HUD recognized CoC for your program |
| Agency Filter Category | Choose ‘Agency CoC’ |
| Agency Status | Choose ‘Active Agencies’ |
| Agency(-ies) | Choose ONLY your agency |
| Program Type(s) | Choose the Program Types for the programs you wish to include in the report (hold either control/command /shift button to select multiple types) |
| Program Status | Choose ‘Active Programs’ |
| Program(s) | Choose the programs you wish to include in the report (hold either control/command/shift button to select multiple types) |
| Apply Client Location Filter | Choose ‘Yes’ |
| PIT Date | Choose the Point in Time Date for which you wish to view data (typically fourth Wednesday of the designated month) |
| Report Output Format | Select *Web Page, PDF or Excel |
Step 5: Click submit
The file will be sent to the Report Queue. Once the report is processed, you will receive a notification that the report is ready.
To open the report, either select Open on the popup or click the Queue icon and then click Open.
Reporting Details
The PIT is broken down by populations:
- All Households
- Households with at Least One Adult and One Child
- Households without Children
- Household with Only Children
- Veteran Households
- Households with at Least One Adult and One Child
- Households without Children
- Youth Households
- Unaccompanied Youth
- Parenting Youth
There is an additional section for homeless subpopulations as well as a table breaking down counts of sheltered persons by program and project type by age, gender, and household type (unaccompanied minors, single adults, and families).
Drilldown Functionality
The web page version of the report provides a drill down functionality to identify the clients.