[STFF-104] Staff Client Data Activity Report

Report Purpose and Summary

This report provides program management with a record of Staff/User client record activity in Clarity Human Services. This report is limited to users based on their Access Role. Anyone can run the report, but the returned information will be limited based on the access right of the user. It must be run one agency at a time.

Instructions

Make sure you are operating in Clarity under the agency you are running the report for. You can check and change this under your name in the upper right corner.

Step 1: On the left side of the screen, click on the Reports icon.

Step 2: In the Report Library, scroll down to Available Reports.

Step 3: In the search bar, type in STFF-104 and the report will appear below.

Step 4: On the right side of the screen, click on the Run button.

Reporting Parameters

Staff(s)	Choose the staff member (multiple users can be selected by clicking the plus icon)
Data Type(s)	Choose which data types to include (multiple data types can be selected by clicking the plus icon)
Deleted Option	Choose which deleted option to include
Report Date Range	Specify the report start and end date. The staff activity pulled into this report will have happened during the reporting period
Report Output Format	Select Web Page, PDF or Zip with XLSX. Note: If the report contains more than 40,000 rows, the Report Output Format will automatically be changed to Zip with XLSX

Step 5: Click Submit.

The file will be sent to the Report Queue. Once the report has processed, you will see the number one appear in the Report Queue in the upper right corner of the screen.

To open the report, click the Report Queue icon and then click Open.

Reporting Details

The report returns the following:

Sorted by Staff/User, selected in the parameters, including Staff/Users without activity

Data Type (the staffs type of activity in Clarity)

Profile Created

Profile Edited

Program Enrollment

Program Status Update

Program Current Living Situation

Program Annual Update

Program Exit

Program Follow-up

Client Note

Client File

Client Location

Referral

Assessment

Service Provided/Updated

Client ROI

Client Contact Created

Client Contact Edited

Client Name

Unique Identifier

Date/Time the activity occurred in Clarity, sorted by most recent to oldest

The report includes the history of staff deleting records such as profiles, enrollments, services, etc