BoS Reason for Exit Summary Report (Looker)

Background

The BoS Reason for Exit Summary Report provides a count of clients that exited a program during a reporting period, a breakdown of exits by destination category, and a breakdown of exits by reason.

An advanced reporting license ("Looker" license) is required to run this report in Clarity.

Preparing for the BoS CoC NOFO Competition

"Reason for Exit" is a component of the Balance of State CoC Project Scoring Tool for the FY2022 CoC Program Competition. The Balance of State CoC requested this revamped field on the Exit Assessment screen in HMIS for CoC-funded programs.

To ensure quality data for the CoC Competition scoring process, each project should confirm this field is completed for clients that exited during the most recently ended grant year and current grant year. For example:

If your project starts 3/1/2022 you will want to make sure the Reason for Exit is completed for everyone that exited the project during the grant year 3/1/2021 through 2/28/2022, and for everyone that exits during the current grant year starting 3/1/2022.

Instructions

Accessing the Report

Step 1: Click on the Launchpad icon and select the Reports icon.

Step 2: Select the Data Analysis tab and click to expand the Dashgreatlakes Clarity System Reports folder.

Step 3: There are multiple sections in the folder. Under the section entitled BoS CoC, locate the "BoS Reason for Exit Summary" and click Run.

Reporting Parameters

Step 4: Enter the following parameters

Reporting Period	Choose the report date range you wish to run the report for When reviewing for the FY2022 CoC Competition, be sure to set the start date to the start of the previous grant cycle
CoC	Leave as "is any value" - this prompt is for System Admins
Local CoC Code	Leave as "is any value" - this prompt is for System Admins
Project Type Code	Leave as "is any value" - this prompt is for System Admins
Programs Name	Click "is any value" and select the program(s) you would like to run the report for. Multiple programs can be selected at one time.
Program Funding Source	Leave "is any value" - this prompt is for System Admins
Funding Source Start Date	Leave as "is any time" - this prompt is for System Admins
Funding Source End Date	Leave as "is any time" - this prompt is for System Admins

Step 5: Click the blue "Update" button after entering the parameters to run the report. The report will take a few minutes to load.

Reviewing the Report for the FY2022 CoC Competition

Review the "Exits by Reason" table for any null (ø) responses. To see a list of clients with null responses, click on the null bar in the graph.

This will generate a list of the clients with missing "Reason for Exit" responses. Click on the three small dots to the right of the client's Personal ID. A link to the client's Clarity Profile will appear; when clicked, the client's profile will open in another tab in your browser. From here you can review the client's enrollment and update the "Reason for Exit" field on their exit screen.