Joint TH and RRH

Overview

Joint Transitional Housing (TH) and Rapid Re-housing (RRH) Component:Client Enrollment

TH enrollments should reflect the actual dates they are residing in the TH facility.

All clients entering the TH project should have a Project Start Date (data element 3.10) in the RRH project on the same day as the TH Project Start Date to indicate that they are under consideration for this portion of the project.
Please refer to the Transitional Housing page for additional information on the TH HMIS workflow.

RRH enrollments should reflect the full time they are receiving assistance from the joint-component project, whether or not they are receiving RRH rental assistance, specifically. The Housing Move-in Date (data element 3.20) will be used to differentiate joint-component clients who are housed from those who are receiving other services.

Some clients entering RRH may not have a TH enrollment if they choose not to participate in that portion.
Some clients may start off receiving housing placement assistance for several weeks before moving into the TH portion of the project. In these cases, their RRH Project Start Date would be the date they meet all the requirements for being admitted into the project (described in the HMIS Data Standards Manual). That is:
- Information provided by the client or from the referral indicates they meet the criteria for admission;
- The client has indicated they want to be served or housed in the project; and
- The client is able to access services and housing through the project. The expectation is the project has a housing opening (on-site, site-based, or scattered-site subsidy) or expects to have one in a reasonably short amount of time.

(Some of these clients may access the TH portion of the project at a later date. At that time, they would be enrolled in the TH project with a Project Start Date reflecting the first night in residence in the TH).

All clients who move into a permanent housing unit should have a Housing Move-in Date (data element 3.20) in that RRH project.
Since clients entering the joint component RRH project may be served directly from TH living situations, cases may arise where clients enter the RRH from other TH projects, without also having been served in the associated TH project.
Please refer to the Rapid Rehousing page for additional information on the RRH HMIS workflow.

NOTE:

If a RRH client loses their housing and the project stops paying rental assistance, the project should exit the client from the project and create a new Project Start Date immediately following the prior enrollment. The project would continue working with the client until a new unit is found, at which point a new Housing Move-in Date would be recorded. This ensures both that the client’s history of move-in dates is preserved and that people who are not currently in housing are captured appropriately in reporting.
- At the time of each enrollment, be sure to capture accurate HMIS data in Project Start Date (3.10), Living Situation (3.917), Move-in Date (3.20), Project Exit Date (3.11), Destination (3.12), and all other required data elements. Maintain back-up documentation in client files to explain any apparent discrepancy in program eligibility between the HMIS record and the client file.