YHDP BoS Data Elements

YHDP Overview

All YHDP-funded projects are required to collect all Universal Data Elements. The HMIS Data Standards Manual provides descriptions, rationale, and collection point information for these data elements. In addition to the HMIS Core Data Elements, BoS YHDP grantees are required to collect data elements found in the YHDP HMIS Manual along with additional data elements which have been added to match the requirements for other youth funded projects, including RHY. Descriptions, rational and collection point information for these data elements can be found in the RHY HMIS Manual.

YHDP Households

All HMIS systems place individual clients in households. A household may be a single person household (i.e., an unaccompanied youth) or a household with multiple persons (i.e., household of a parenting youth and child or children). Where two or more youth under age 18 present at a project together without children, each youth should be entered in their own household. In this way, all elements required to be collected for youth by YHDP grantees will be available on the enrollment for data collection in HMIS as each youth is their own Head of Household.

YHDP Specific Data Elements

In addition to the HMIS Core Data Elements, BoS YHDP grantees are required to collect the following data elements.

Current Living Situation

For Street Outreach Projects

A Current Living Situation assessment must be completed at enrollment and at every contact with the youth.

For System Navigtor and Housing Navigator Projects

A Current Living Situation assessment must be completed at enrollment and at any time the youth's situation changes.

For TH and RRH Projects

A Current Living Situation assessment must be completed at enrollment.

Reporting Requirements

Annual Performance Reporting

YHDP recipients are required to submit an Annual Performance Report (APR) via CSV upload in the Sage HMIS Reporting Repository for each project awarded YHDP funds. Additional information about the Sage HMIS Reporting Repository can be found in the Sage CoC APR Guidebook.

In addition to the typical CoC APR submission requirements in Sage, all YHDP-funded projects, except HMIS and planning grants, will be required to complete two additional YHDP-specific steps.

Upload the YHDP Supplemental CSV: This step enables users to upload a CSV file generated for the YHDP Supplemental Reporting Tool into Sage. The YHDP Supplemental CSV includes data points from the RHY elements that some communities have opted to collect. See Appendix A in the YHDP HMIS Manual to see the data points included in this CSV.
Complete the YHDP Supplemental Questions Form: This form in Sage contains additional questions that address the demonstration nature of the project. For more information, see the YHDP APR Guidance located in the RESOURCES page in Sage

Recorded Trainings

Password: Clarity

Length: 60 minutes

To receive credit for viewing the training video: User Training Credit
Viewing verification code is provided at the bottom of the screen of the recorded Video.
Counts as: 1 User Training

(You only receive credit once per calendar year for viewing video, so please only register once per calendar year. You may however, watch the video as many times as you wish.)

Original Training Date: November 15, 2022

Related Resources:

YHDP HMIS Manual
YHDP SRT Upload