Shelter Attendance Module

This workflow is for Night-by-Night and Day Shelters that need to track each time a client spends the night or visits.  A program enrollment for each client is still required to use the attendance module. For questions on using the attendance module in conjunction with Clarity ID cards and a card scanner please refer to the HMIS Shelter Guide linked at the end of this article and/or contact your HMIS system administrator.

Workflow

The  Attendance Module provides a way to record, view, and manage attendance-based (daily attendance or multiple attendance) services for multiple clients at once for one or more dates.

To access the  Attendance Module, click the launchpad and click Attendance.

Any active attendance-based services set up in your agency (or the agency you're switched into) will display in the module. Click the edit icon beside the service to record new or view existing service placements.

Recording Client Attendance Services

Client Search Box

Use the client search box to add a client who has not received the service during the specified time or does not have a reservation, or to check in multiple household members 

Enter the client name (or part of the client name). Just as with the first method, click  Add to add the client to the In Attendance list.

NOTE: If the service transaction requires a program enrollment, the Attendance Module will not allow clients who are not enrolled in the program to be provided the service.

To add members of a household, click the icon to the left of the client name (below). A list of their associated household members will drop down. Click  Add to check in these household members.

Related Trainings

Training Videos:  Attendance Module
Password: Clarity

Original training date:  4.20.21
Length: 16 minutes

Click here for the HMIS Emergency Shelter Guide

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