DEHCR Homeless Case Management Services - HCMS

Background

This instructions are intended from shelter projects receiving the DEHCR Homeless Case Management Services (HCMS) grant.  All projects funded must inform the HMIS System Administrator in their region of the grant award and fund dates to ensure the shelter project is set up correctly in HMIS.

HCMS funded agency have additional required questions on the enrollment screen and additional service transaction and referral documentation requirements in HMIS.

Required HCMS Questions:

  • If there is a qualifying household with children who are not in their custodial care, there is an additional question of how many children are not in their care and receiveing school continuation services.
  • If the household does not qualify for HCMS services, there is a response in the drop down "Not an HCMS participation"

HCMS Report

A Looker license is required to run this report.  This report printed in PDF format is used to submit to DEHCR for the HCMS quarterly report.

Report Location and Instructions:
  1. Report Launch Pad
  2. Data Analysis tab
  3. Under DEHCR section, 2022 DEHCR HCMS Quarterly Report

To Run the Report:

  1. Enter the reporting period date for the quarter.  
    1. End date should be plus one date. 

           Example: 7/1/22 - 10/1/22 would be the first quarter report dates

Enter the Program Name(s) to be included in the report

  1. If more than one shelter program is included, use the control button to select multiple programs


To Print the Report:

  1. Resolve errors in Household types prior to printing
    1. This error refects any household members that do not have the same response in the HCMS household type question
  2. Click the 3 dots and select "Download" 
  3. Download as PDF

These steps will ensure all data are visible in the PDF.

    1. Before downloading ensure all columns are visible.  Adjust column width as needed to be visible on the screen without using the slide.  
    2. Select 

Related trainings:

To find the DEHCR Homeless Case Management Services grant requirements AND the recorded training click here:  DEHCR HCMS


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